Most Teachers and School / University members spend most of their time in the classroom or preparing for classroom activities. Taking attendance, dealing with homework assignments, and managing other administrative items can cut into as much as a third of class time on the middle and high school levels, not even mentioning the time spent on grading student work by evaluating the quality of students’ papers and tests. These tasks involve many pieces of paper from Physical (Paper) documents and nowadays even electronic documents received via Email.
The transport and logistics industries globally are still reliant on paper documents as items go through many processes, methods of transport and country borders. This continued use of paper documents with the many electronic systems in place often mean manual input of information between the physical document and digital document and systems. All companies run their systems and processes differently and often have bespoke software systems designed specifically for them.
Documents are the essential item that drive the daily business processes of Law Firms and Corporate Legal departments. These can be contracts, agreements, deeds, certificates, or any signed documents. Once a document is created, signed, or forwarded, the next step in the workflow process is crucial to have documents captured and distributed as quick and as efficient as possible. Documents need to be distributed in a secure way, and once a document is archived it should be easy to retrieve. This can be done if the document storage contains every relevant information about the document itself, such as the client, matter, or document type. Most legal systems allow documents to be retrieved by searching for its content, something that is only applicable if the document's textual content can be indexed and stored.
Healthcare institutions rely heavily on up-to-date information to provide the correct treatment, medication and care to the patients and clients. Information usually comes from multiple sources, such as doctors or departments with specialized examination devices. The sooner information can be made available after a specific action, the sooner the next action can be taken. In most cases, this information needs to be distributed to different departments, while making sure that the information is stored and distributed securely, should only be accessible to the ones that are allowed to handle the information, and can be monitored for unauthorized access or change.
Retailers differ from industrial companies in that they do not produce tangible products. They purchase merchandise from manufacturers in large quantities for resale to consumers at a profit. These companies must provide desirable products, while managing inventory and controlling costs, to succeed, thus dealing with a large amount of paper documents from multiple channels of distribution.
From the houses we live into the offices we work in and the roads and transport links to get us between them, the construction industry is everywhere, and with a global spend of around $11 trillion, it’s a big market with millions of companies and tens of millions of employees. The Middle East, Asia and large parts of Europe are still working on major infrastructure projects indicating there are documents everywhere. The supply chain, from raw materials, finished products and staff (contractors), often need to be supplied and delivered in quicker timescales than before with increasing demand for job completion with possible penalties for delays.
The Banking and Finance Industries, often referred to as The Financial Services Sector, covers a wide range of functions involving the processing and movement of money, invoicing, credit applications, pensions, and investments that usually tends to be electronic and physical documents heavy.